Workplace & Events Coordinator

Long View. A career that helps you get more out of life.  A Long View career helps you get more out of life. We don’t just say it, we prove it. Every day. We’re proud of our reputation as one of North America’s most dynamic IT providers — and we’re even prouder of our culture that allows our people to live life to its fullest. At Long View, we create an environment of collaboration and support, of innovation and enthusiasm, of inclusion and belonging. As a member of the Long View team, you’ll see how our company’s core pillars — Integrity, Competence, Value, and Fun — resonate through the workplace. And in a recent survey, 90% of Long View team members rated Long View as a good or great place to work!

Are you the person who loves bringing people together and making an event come to life — while also being the welcoming face of an office?

We're looking for an energetic, organized and people-focused Workplace & Events Coordinator to help create an exceptional experience for our Edmonton team, clients and visitors. This is a hands-on role that combines front-desk reception, workplace coordination and event planning. You'll welcome people into our office, coordinate meetings and vendors, and take ownership of internal team events, client events and company initiatives — from finding the right venue and coordinating catering to managing the details that make the experience memorable.

A Day in the Life:

• Greeting staff and visitors in a professional and courteous manner, and directing to appropriate contact
• Plan and execute engaging internal events, team-building activities, and company initiatives
• Coordinate all logistics for external client events
• Administrative support for various teams in the branch
• Create branch communication including marketing materials for office and client events
• Source, evaluate, and secure optimal venues and meeting spaces for events
• Assist with new hire onboarding – including office organization, equipment setup, building tours, ID badge creation, etc.
• Meeting coordination including booking meeting rooms, catering orders, guest sign-in, hoteling station setups, etc.
• Manage Corporate Services phone and inbox, respond to inquiries, order gift cards, etc.
• Mail / courier processing and distribution
• Maintain tidiness and cleanliness of kitchen and boardrooms throughout the day
• Vendor liaison for all office related maintenance including supplies, HSE items, custodial, etc.
• Order and maintain office and coffee supplies inventory
• Monthly credit card reconciliation and generating expense reports
• Update sales CLM, documentation reviews and filing, other sales coordinator related duties
• Co-chair the HSE Committee, complete internal audits and inspections

What You Bring:

• 2+ years of experience coordinating events, workplace experiences, hospitality, client experiences or similar people-facing programs.
• Demonstrated experience planning and executing events — from initial idea and venue sourcing through logistics and day-of execution.
• Strong knowledge of Edmonton venues, restaurants, caterers and local event suppliers is an asset.
• Excellent interpersonal and communication skills (verbal and written), with a focus on customer service and relationships
• Proficient in Microsoft Office, Teams, and CRM
• Certificate in Business Administration, Accounting Assistant, or equivalent is an asset

Why Work at Long View?

• Great people and culture
• Flexible environment – A workplace that values the importance of flexibility for personal/professional growth, happiness and wellness
• Fun is one of our core values

Want to learn more about our culture and life at Long View? Check us out on LinkedIn and Instagram!
Long View’s mission of building the best and most sustainable team-driven organization requires dedicated and ambitious people. Through employee resource groups, impactful and effective conversations, townhalls and various company-wide training, including how to reduce unconscious bias, we are fostering an inclusive environment. We are committed to taking consistent, positive and lifelong action to be a diverse and equitable workplace because we know that the most effective companies are made up of people with varied identities, experiences and backgrounds.
Long View is an equal opportunity employer. If you have any accommodation requests for your interview or the role, please let your friendly Recruiter know.