Talent Operations Coordinator

Contract position (6+months rolling) | Based in Toronto, New York, or Austin

We’re offering an exciting opportunity for a Talent Operations Coordinator to join our People team on a contract basis. You’ll play a key role in creating a seamless experience for candidates, recruiters, and hiring teams while helping us improve the speed and efficiency of our hiring processes.

What you'll do:

Interview Coordination and Candidate Experience

• Own and manage interview scheduling in close partnership with our recruiters and hiring teams
• Communicate clearly with candidates throughout the process, ensuring they receive an exceptional experience
• Coordinate complex interview schedules across multiple stakeholders, locations, and time zones
• Participate in hiring kick-off calls and support recruiters throughout the recruitment process

Talent Operations and Process Improvement

• Maintain accurate and up-to-date information across our ATS and Talent Acquisition databases
• Advertise open positions and ensure job postings are accurate, consistent, and compliant
• Support initiatives that strengthen our employer brand
• Identify opportunities to improve hiring velocity by optimizing scheduling and operational processes
• Maintain strong data hygiene and identify opportunities for automation and greater efficiency

Who you are:

• Experience in an assistant, coordinator, or operational role within a fast-paced environment
• Good acumen with AI tooling and solutions
• Excellent organization and attention to detail, with experience managing multiple priorities and stakeholders
• The ability to prioritize effectively and create a structured weekly schedule
• Confidence using technology and digital tools; familiarity with job boards or applicant tracking systems would be an advantage
• Strong written and verbal communication skills, ideally developed in a customer- or candidate-facing role
• A commitment to consistently delivering an excellent experience
• An outgoing, enthusiastic, and adaptable approach
• Excitement about becoming a core member of a collaborative, high-performing team

How we work:

• Thrive Together:  We can only win as a team. We are all founders and do the right thing for our peers, Pigment customers, partners, and the planet
• Never Settle: We aim to become the best at what we do by delivering with rigor and ambition every day.  Delivering means building a passionate Pigment community
• Go for it: We are biased towards action. Every action leads to learning and these learnings get us one step closer to our mission
• Be real, be humble: We are generous with our feedback, open to change our views and we approach it with empathy knowing everyone is trying to do the best for Pigment
• Champion our Customers: We lead with empathy, solve what matters, and deliver clarity in a complex world to make our Customers heroes in their organisations

What we offer:

• Competitive contractor day rate package
• Trust and flexible working hours
• hybrid remote-friendly environment