Senior Legal and Internal Control Specialist

Our Mission:
Driving technology always feels old. Not by a little bit. We believe vehicles can be a thousand times smarter, safer, and more connected to the world around us, and our mission is to see it happen. In 2019, we joined forces with Honda as their first startup acquisition, and now we’re expanding our vision into building the future of connected vehicles for millions of people around the world.

Why Drivemode: 
Join Drivemode for an exciting startup environment and a vibrant culture that combines impactful work, competitive compensation, and excellent benefits. By becoming a part of our team, you'll contribute to a crucial mission that revolutionizes the way people engage with vehicles, addressing both business needs and the world's environmental challenges. This presents an exceptional opportunity to be at the forefront of innovation and drive Honda's success in the automotive market.
 
About The Role:
The Senior Internal Control & Legal Administration Specialist is responsible for driving internal control and legal administration activities for a company with offices in both Japan and the U.S., while serving as a key liaison between the organization and its Japanese parent company.

What you will do:

1. Internal Control & Risk Management

• Participate in internal audit, risk management, and related meetings led by the parent company, and review and analyze policies, audit findings, risk cases, and other relevant materials in both Japanese and English.
• Assess the applicability and relevance of information shared by the parent company to U.S. operations, identify internal control, compliance, and operational risk issues, and establish priorities.
• Establish key priorities for each fiscal year and manage cross-functional projects, action items, and follow-up activities through completion.
• Prepare reports and presentation materials in both Japanese and English for the Japanese parent company and U.S. management, and coordinate responses to information requests and follow-up activities.

2. Legal Administration

• Manage contract signature workflows, execution status, executed agreements, and related legal documents using electronic signature and document management systems such as DocuSign.
• Track contract renewal and expiration dates and other key information, and follow up with responsible stakeholders as needed.
• Coordinate legal-related communications in both Japanese and English among U.S. stakeholders, the Japanese parent company, and external legal counsel as needed.

3. Records Management

• Maintain and administer record retention policies and related requirements, taking into consideration parent company policies and applicable laws and regulations in both Japan and the U.S.
• Work with relevant functions to establish requirements, ownership, and processes for the retention, management, and disposal of company records.
• Review and update record retention policies and related processes in response to changes in laws, regulations, parent company policies, or business operations.

What we are looking for:

• Relevant experience in internal control, risk management, compliance, legal administration, or a related field.

• Business-level proficiency in both Japanese and English, including strong business communication and document preparation skills.

• Ability to work effectively with stakeholders in both Japan and the U.S. and drive cross-border initiatives.

• Strong project management skills with the ability to coordinate multiple functions and drive cross-functional projects through completion.

• Experience with electronic signature and document management systems such as DocuSign is preferred.

• Experience working for a U.S. subsidiary of a Japanese parent company or in a multinational environment is preferre

EEOC Statement: Drivemode is proud of a very diverse team with employees coming from 5 continents and 20+ countries as of today. Diversity in our workplace has played an important part in our success; we recognize each employee’s unique background, knowledge, experiences, ideas, and viewpoints, all of which are critical in developing products that have a positive impact on drivers around the world.

Drivemode provides equal opportunities to all employees and applicants for employment without regard to race, religion, color, age, gender, national origin, sexual orientation, gender identity or any other characteristics that make you unique.

We are committed to creating an accessible and inclusive workplace and welcome candidates with disabilities. Reasonable accommodations are available throughout the recruitment process and employment lifecycle to support individuals in performing their best work.