Employment Authorization Specialist

(ID: 2026-3446)

Axle is a bioscience and information technology company that offers advancements in translational research, biomedical informatics, and data science applications to research centers and healthcare organizations nationally and abroad. With experts in biomedical science, software engineering, and program management, we focus on developing and applying research tools and techniques to empower decision-making and accelerate research discoveries. We work with some of the top research organizations and facilities in the country including multiple institutes at the National Institutes of Health (NIH).

Axle is seeking a Employment Authorization Specialist to join our vibrant team at the National Institutes of Health (NIH) supporting the Bethesda, MD

Benefits We Offer:

• 100% Medical, Dental & Vision Coverage for Employees
• Paid Time Off and Paid Holidays
• 401K match up to 5%
• Educational Benefits for Career Growth
• Employee Referral Bonus
• Flexible Spending Accounts:
  • Healthcare (FSA)
  • Parking Reimbursement Account (PRK)
  • Dependent Care Assistant Program (DCAP)
  • Transportation Reimbursement Account (TRN)

Position Overview

The Employment Authorization Specialist will independently provide administrative support services to satisfy the operational objectives of the NIH Office of Research Services, Division of International Services (DIS). Responsibilities include reviewing, editing, and entering foreign national information into the DIS database; preparing immigration packages for pre-sponsorship vetting and renewal with the HHS Office of National Security; drafting Electronic Notices of Action (eNOAs) for Immigration Specialist review; maintaining Key Contact information, physical and computerized files, and the Division's Enterprise Database (nVISTAS); and supporting new hire onboarding, front office coverage, and communication with external technology sources. A Bachelor's degree in Business Law or Human Resource Management is required, along with expertise in Microsoft Word, Excel, and Outlook, strong oral and written communication skills, and excellent organizational and time management skills. This role is performed on site, with telework flexibility potentially available after three months from onboarding.

Additional Qualifications

Field of Study

• Business Law
• Human Resource Management

Software

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook

Skills

• Strong communication skills, both oral and written.
• Excellent organizational and time management skills.

Deliverables

• Work products and documents related to reports preparation and FNAMP packages.
• Work products and documents related to processing FNMAP cases.
• Work products and documents related to preparing reports, contracts, letters, memoranda, schedules, agendas, and other documents.
• Computer-generated work including maintaining databases, computerized files and records, and contact databases; tracking all requests and disposition of requests; and preparing graphs, charts, and PowerPoint presentations.
• Computer-generated work including setting up and formatting spreadsheets to analyze and interpret information and make projections; maintaining electronic calendars; scheduling appointments, meetings, and conferences; updating website content; and maintaining peripheral hardware.
• Work products and documents related to communication with external technology sources.

Statement of Work Details

• Review, edit, and enter foreign national information from Form 829-1 and 2 and the DIS Portal into the DIS database.
• Prepare immigration packages for submission to the Office of National Security for pre-sponsorship vetting and renewal.
• Confirm foreign national data requiring FNMS/ONS submission with the HHS Office of National Security.
• Be responsible for the Division's property management and maintain required certifications.
• Draft Electronic Notice of Actions (eNOAs) for Immigration Specialist (IS) review.
• As assigned, collect NIH contract staff immigration documents for clearance by an Immigration Specialist (IS).
• Work with staff in the waiver review area, including collecting and preparing all information for final adjudication; entering databases; creating files; verifying information; and responding to general inquiries.
• Maintain Key Contact information for NIH Institutes, Centers, and Offices (ICOs) and FDA Centers.
• Follow up with and confirm arrival dates with scientists, and adjust dates as needed.
• Create new cases in DIS Databases for Immigration Specialist (IS) review and processing.
• Prepare databases and reports for staff; perform various tracking and analysis of branch data, including spreadsheet preparation and interpretation.
• Maintain physical office files, including filing, sorting, file retrieval, and culling of file materials.
• Maintain databases for tracking and monitoring activities.
• Assist in the management, modifications, and enhancements of the Division's Enterprise Database (nVISTAS and associated web portal).
• Maintain a variety of computerized files and records.
• Assist with website content updates.
• Maintain peripheral hardware.
• Prepare graphs, charts, and PowerPoint presentations.
• Provide software support and advice to office staff.
• Liaise (or assist with communication) with external technology sources.
• Perform testing and audits of software functionality.
• Provide temporary workers with welcome and onboarding support.
• Provide support with new Division hires, including workstation setup, network access, welcome communications, and ensuring inclusion in all needed Listservs/groups, etc.
• As needed, assist with Front Office support; cover the front desk as assigned; answer phones and take messages; prepare and scan petitions and/or other paperwork; ship petitions; and handle regular mailings.
• Provide on-site services and support based on program requirements; telework flexibility may be available after three (3) months from onboarding.

Disclaimer: The above description is meant to illustrate the general nature of work and level of effort being performed by individuals assigned to this position or job description. This is not restricted as a complete list of all skills, responsibilities, duties, and/or assignments required. Individuals may be required to perform duties outside of their position, job description or responsibilities as needed.

The diversity of Axle’s employees is a tremendous asset. We are firmly committed to providing equal opportunity in all aspects of employment and will not tolerate any illegal discrimination or harassment based on age, race, gender, religion, national origin, disability, marital status, covered veteran status, sexual orientation, status with respect to public assistance, and other characteristics protected under state, federal, or local law and to deter those who aid, abet, or induce discrimination or coerce others to discriminate.

Accessibility: If you need an accommodation as part of the employment process please contact: careers@axleinfo.com

This role has a market-competitive salary with an anticipated base compensation range listed below. Actual salaries will vary depending on a candidate’s experience, qualifications, skills, and location.

Salary Range$65,000—$70,000 USD