--- title: "Recruiting and Office Coordinator" company: "Town.com, Inc." company_url: "https://www.remjobs.works/companies/town-com-inc" url: "https://www.remjobs.works/job/town-com-inc-recruiting-and-office-coordinator-390868ab-ec68-4cea-b20d-96af375a86fb" apply_url: "https://jobs.ashbyhq.com/town/58eb153a-f753-40aa-b0b2-c955ef667487" workplace: onsite location: "San Francisco" employment_type: full-time seniority: mid role: operations region: united-states salary: "$75,000–$115,000 per year" date_posted: 2026-09-22T05:52:46.231Z first_seen_by_remjobs: 2026-09-22T06:12:38.816Z --- # Recruiting and Office Coordinator **Town.com, Inc.** · San Francisco Salary: $75,000–$115,000 per year Apply: https://jobs.ashbyhq.com/town/58eb153a-f753-40aa-b0b2-c955ef667487 ## About the role #### About Town We're an applied AI company building a powerful assistant that makes it easy for anyone to create and use software in their everyday work. Town builds a persistent model of you — your voice, judgment, relationships, priorities — and does real work on your behalf across every tool you use: email, calendar, docs, Slack, CRM. It doesn't wait to be prompted. It observes, learns, and acts. We most recently raised a $55M Series A led by Andreessen Horowitz, with participation from Forerunner Ventures and continued support from First Round Capital, Alt Capital, and Conviction — plus angels including Adam D'Angelo, Soleio Cuervo, and Immad Akhund. Our founders, Jean-Denis and Tony, previously led EPD at Plaid and applied AI product at Google. #### About the role Our office is an extension of our product and team. When it's running well, candidates walk into a place that's clearly on top of things, new hires have a desk and a badge on day one, and the team gets to focus on their work. You own that: our office experience and operations, our front door—and the interview loops that bring people through it. You'll own coordination and scheduling for all interviews (often multi-hour onsites with five or six interviewers, rooms, lunch, and a candidate who flew in that morning, of course!) In the same week you'll be solving desk layout for a hiring surge, chasing a vendor, and making sure the fridge isn't empty. The bar is simple: nothing gets dropped, and no candidate ever feels like they're the second thing on your list. #### What you'll do - Be front of house — for candidates, vendors, partners, and event guests. You're the first person anyone meets when they walk in. - Own end-to-end interview scheduling across every open role — screens, panels, and full onsite loops — managing interviewer conflicts, reschedules, and time zones without losing hiring velocity. - Own the building day to day: visitor registrations in the building portal, maintenance requests, and punch-list items across our office suites. - Manage the office vendors — snacks and daily lunch, plants, IT and AV — and be the person who follows up when something isn't working. Most of this work runs through vendors; you manage them and fill the gaps. Own supplies and equipment: ordering, reorder cadence, and scheduling repairs and service. - Manage the space they walk into: our SF office operations and the vendors behind it, from the building to access to food to IT. Most of this work runs through vendors — you oversee them and fill the gaps. - Be the operational point of contact for candidates: confirmations, prep materials, day-of logistics, travel and expense coordination, and a fast, warm reply every time. - Keep Ashby clean and current — stages, interview schedules, feedback SLAs — so pipeline reporting is trustworthy without anyone reconstructing it by hand. - Run onsite day-of: rooms booked and named, interviewers on time, lunch staffed and ordered, candidate greeted and never left sitting alone. - Turn a signed offer into a real first day: desk, equipment, badge, welcome setup, and first-week logistics. Own ongoing office access and our roster. - Support our New York team remotely — The NYC team routes to you directly. - Find and fix the process gaps. If scheduling or the office is breaking at 40 people, redesign it before it breaks at 80. #### You might thrive here if you - Are a detail-oriented people person who communicates well in person and in writing. - Have experience in office management, recruiting coordination, or EA/admin work at a startup. - Have run complex, multi-interviewer onsite loops and can hold a dozen moving pieces without a single dropped thread. - Are fluent in an ATS (Ashby preferred) and Google Calendar, and have strong data-hygiene instincts. - Write clearly and warmly to candidates, and confidently to vendors and building management. - Are in SF and want to be in the office five days a week — this role only works in person. - Self-directed: you find the work, you follow up, and you close the loop. --- Source: Town.com, Inc.'s own career page, read by RemJobs. Canonical HTML version: https://www.remjobs.works/job/town-com-inc-recruiting-and-office-coordinator-390868ab-ec68-4cea-b20d-96af375a86fb