--- title: "Executive Admin Support" company: "Protolabs" company_url: "https://www.remjobs.works/companies/protolabs" url: "https://www.remjobs.works/job/protolabs-executive-admin-support-45ad6b30-cdcc-4bc5-a489-0f8907d2bc06" apply_url: "https://jobs.lever.co/protolabs/8a03e548-de6f-4e35-b084-844dc3619fc1" workplace: onsite location: "Hyderabad" employment_type: full-time seniority: mid role: customer-support region: india date_posted: 2026-09-24T10:20:58.842Z first_seen_by_remjobs: 2026-09-24T10:41:01.688Z --- # Executive Admin Support **Protolabs** ยท Hyderabad Apply: https://jobs.lever.co/protolabs/8a03e548-de6f-4e35-b084-844dc3619fc1 ## About Protolabs Protolabs is your custom manufacturing resource from rapid prototyping to end-use production. Get an interactive quote with free design analysis within hours for parts in days. ## About the role ##### Join the team as our new Executive โ€“ Administration & Executive Support โ€“ India You will be responsible for providing comprehensive executive support to the Managing Director while overseeing office administration, workplace operations, vendor management, and employee experience initiatives. As a key partner to the Managing Director and internal stakeholders, you will ensure seamless day-to-day operations, effective leadership coordination, and a well-organised workplace while maintaining the highest standards of professionalism, confidentiality, and operational excellence. ##### What You'll Do: #### Provide Executive Support to the Managing Director - Manage the Managing Director's calendar, meetings, appointments, and travel schedules. - Coordinate domestic and international travel arrangements, ensuring seamless planning and execution. - Prepare presentations, reports, meeting agendas, and professional correspondence. - Track leadership action items, follow-ups, and key deliverables to ensure timely completion. - Organise leadership meetings, town halls, business reviews, and other leadership engagements. - Record meeting minutes and maintain governance trackers to support effective follow-through. - Handle confidential and sensitive information with the highest level of discretion. - Act as a key liaison between the Managing Director and internal and external stakeholders. #### Manage Office Administration & Workplace Operations - Oversee day-to-day office administration and operational activities. - Ensure workplace readiness, facilities management, and a smooth office environment. - Coordinate housekeeping, security, maintenance, and other workplace services. - Manage office supplies, equipment, and general workplace requirements. - Partner with building management and service providers to ensure efficient office operations. - Identify opportunities to improve administrative processes and workplace efficiency. #### Drive Vendor & Facilities Management - Manage vendor relationships and monitor service delivery and performance. - Track vendor contracts, renewals, invoices, and purchase orders. - Support procurement activities and invoice processing. - Coordinate with vendors and service providers to ensure timely resolution of operational requirements. - Maintain accurate vendor documentation and support effective cost and service management. #### Support Employee Experience & Workplace Services - Coordinate employee onboarding and offboarding activities from an administrative perspective. - Manage workstation setup, seating arrangements, access cards, and visitor management. - Support employee engagement events, wellness initiatives, and workplace activities. - Coordinate administrative requirements for leadership visits and employee-facing initiatives. - Ensure employees have the necessary workplace support and facilities to perform effectively. #### Coordinate Travel & Events - Coordinate domestic and international travel arrangements for employees and leadership. - Manage event logistics, including hospitality, transportation, and venue bookings. - Support the planning and execution of leadership meetings, town halls, employee events, and business engagements. - Ensure travel and event arrangements are organised, timely, and aligned with business requirements. #### Drive Administration Governance & Reporting - Maintain accurate administrative records, trackers, and documentation. - Support budget monitoring, expense tracking, and administrative reporting. - Track administrative processes and ensure timely completion of relevant activities. - Support compliance with company policies, procedures, and administrative standards. - Identify opportunities for process improvement, operational efficiency, and effective resource utilisation. ##### What It Takes: #### Technical - Bachelor's degree in Business Administration, Commerce, Management, or a related field. - 4โ€“8 years of experience in Executive Assistant, Administration, Office Management, or Operations roles. - Strong proficiency in Microsoft 365, including Outlook, Word, Excel, PowerPoint, and Teams. - Experience managing executive calendars, travel arrangements, meetings, presentations, and leadership documentation. - Experience coordinating office administration, facilities, vendors, procurement, and workplace services. - Ability to maintain administrative records, governance trackers, reports, and documentation. - Experience supporting budget monitoring, invoice processing, purchase orders, and vendor contracts. - Familiarity with employee onboarding, offboarding, workplace coordination, and event management. #### Leadership & Collaboration - Experience supporting senior leaders, Directors, or Managing Directors is preferred. - Strong communication and interpersonal skills, with the ability to engage professionally with internal and external stakeholders. - Ability to coordinate effectively with vendors, service providers, building management, and cross-functional teams. - Strong organisational and time-management skills, with the ability to manage multiple priorities simultaneously. - Ability to anticipate leadership and workplace requirements and proactively coordinate solutions. - Strong stakeholder management skills with a focus on responsiveness, professionalism, and relationship building. - Experience working in multinational, technology, engineering, or high-growth organisations is preferred. --- Source: Protolabs's own career page, read by RemJobs. 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