--- title: "Site Operations Coordinator" company: "LotusWorks" company_url: "https://www.remjobs.works/companies/lotusworks" url: "https://www.remjobs.works/job/lotusworks-site-operations-coordinator-fb55f8b1-6a20-4c18-b499-b48b9af07139" apply_url: "https://job-boards.eu.greenhouse.io/lotusworks/jobs/4979796101" workplace: onsite location: "New Albany, Ohio, United States" employment_type: unspecified seniority: mid role: operations region: united-states date_posted: 2026-09-18T20:43:22.000Z first_seen_by_remjobs: 2026-09-18T21:15:41.912Z --- # Site Operations Coordinator **LotusWorks** ยท New Albany, Ohio, United States Apply: https://job-boards.eu.greenhouse.io/lotusworks/jobs/4979796101 ## About the role LotusWorks is an Engineering Services provider specializing in managing Commissioning, Construction Services, Calibration, Operations & Maintenance scopes of work within global manufacturing facilities. LotusWorks operates globally across EMEA and North America partnering with the world's leading manufacturers across the Semiconductor, Pharmaceutical & Biologics, Medical Device and Data Center sectors. Our team of Engineering and Technical professionals is immersed in cutting-edge technologies and innovations. LotusWorks is committed to a diverse and inclusive workplace, integral to our people-first approach. In this role, you will provide on-site administrative and operational support to Senior Operations, Site Leadership, Talent Acquisition, Human Resources, EHS, and employees. A primary focus of the position will be coordinating recruiting and staffing activities, employee onboarding and training, and providing day-to-day employee support. You will serve as an important on-site connection between employees, site leadership, and corporate support functions, helping ensure requests, questions, and action items are coordinated and followed through to completion. **Responsibilities:** - Coordinate requests for new positions based on site staffing needs and work with Site Leadership and Talent Acquisition to ensure position requirements and hiring priorities are clearly communicated. - Communicate with client and on-site stakeholders regarding open positions, staffing requirements, recruiting progress, and outstanding hiring needs. - Coordinate interview schedules between candidates, Site Leadership, hiring managers, and Talent Acquisition and communicate interview details, next steps, and required information to candidates. - Follow up with hiring managers and Talent Acquisition regarding candidate feedback, hiring decisions, and outstanding recruiting actions. - Maintain accurate recruiting, candidate, staffing, and position trackers and provide regular updates to Site Leadership and Senior Operations. - Coordinate recruiting events, local hiring activities, and other staffing initiatives as needed. - Coordinate new employee onboarding activities, including day-one communications, orientation, site-specific requirements, badging, access, and required documentation. - Support LMS training assignments, track required training and certifications, and follow up with employees and managers regarding outstanding requirements. - Serve as a local resource for new employees during their transition onto the site and help ensure they have the information and resources needed to successfully onboard. - Serve as the on-site point of contact for general employee HR questions and administrative needs, helping employees identify the appropriate resource for questions, concerns, and requests. - Coordinate with Human Resources to route employee questions appropriately and support employee communications and HR-related administrative processes. - Support employee transfers, mobilizations, demobilizations, project changes, and other employee movements in coordination with Operations and Human Resources. - Maintain confidentiality and professionalism when handling employee information, HR-related matters, and other sensitive information. - Serve as the on-site point of contact for employee EHS questions and administrative needs and help employees connect with the appropriate EHS resources. - Support communication of site-specific EHS requirements and assist with tracking required safety training and certifications in coordination with EHS and Operations. - Escalate employee, HR, EHS, or operational concerns to the appropriate Human Resources, EHS, Site Leadership, or Senior Operations personnel when required. - Provide day-to-day administrative and operational support to Site Leadership and Senior Operations. - Maintain Smartsheet, Excel, LMS, and other operational trackers and ensure information remains accurate and current. - Prepare reports, staffing updates, status reports, and other information required by Site Leadership and Senior Operations. - Coordinate meetings, site activities, employee communications, and follow-up actions across multiple departments. - Track outstanding recruiting, onboarding, training, employee, and operational action items and proactively follow up with appropriate stakeholders to drive completion. - Support special projects and process improvement initiatives led by Senior Operations and help identify gaps or opportunities to improve site administrative and operational processes. - Any other duties or responsibilities that may be assigned to you in your role. **Skills Required:** - 3+ years of experience in operations coordination, recruiting, Human Resources, construction administration, or a similar support role preferred. - Highly organized and dependable with strong attention to detail and the ability to consistently follow through on commitments and outstanding actions. - Proactive approach to work with the ability to identify what needs to be done, take ownership of responsibilities, and drive tasks through completion. - Ability to manage multiple candidates, interviews, employees, staffing requests, and competing deadlines simultaneously. - Strong written and verbal communication skills with the ability to communicate professionally and effectively with employees, candidates, managers, clients, and senior leadership. - Professional and approachable with the ability to serve as a trusted on-site resource for employees while maintaining appropriate confidentiality and discretion. - Strong coordination skills and the ability to work effectively across Operations, Talent Acquisition, Human Resources, EHS, Site Leadership, and other departments. - Strong problem-solving and judgment skills, including the ability to resolve routine issues independently and recognize when matters should be escalated to HR, EHS, Site Leadership, or Senior Operations. - Ability to work independently, take ownership of responsibilities, and remain accountable for follow-up while also working effectively as part of a broader team. - Proficiency with Microsoft Office, Excel, Teams, and similar business applications; experience with Smartsheet, Learning Management Systems (LMS), ATS, or HR systems preferred. - Ability to maintain accurate recruiting, employee, training, and operational records while handling sensitive information appropriately. - Experience working within construction, semiconductor, data center, manufacturing, or another industrial site environment preferred. **Education / Licenses / Certifications:** - Bachelor's degree in Business Administration, Human Resources, or related field preferred. - Relevant HR, recruiting, operations, or administrative certifications preferred. - Proof of education, licenses, and certifications will be required where applicable. **Benefits:** - Medical, Dental and Vision Insurance - Life, Short-Term, Long-Term Disability Insurance - Training and Education Assistance - 401k Retirement Plan - Extra Annual Leave with Years of Service - Maternity/Paternity Leave - Recognition Rewards *LotusWorks is an equal opportunity employer and prohibits discrimination and harassment of any kind. We are committed to creating a diverse and inclusive workplace where all employees feel valued, respected, and empowered. * --- Source: LotusWorks's own career page, read by RemJobs. Canonical HTML version: https://www.remjobs.works/job/lotusworks-site-operations-coordinator-fb55f8b1-6a20-4c18-b499-b48b9af07139