--- title: "Executive Assistant" company: "Fuse" company_url: "https://www.remjobs.works/companies/fuse" url: "https://www.remjobs.works/job/fuse-executive-assistant-f550adc0-d7fd-4031-9514-6c79695a1ed0" apply_url: "https://jobs.ashbyhq.com/fuse/7a17c1a8-8ecf-41ae-812b-f9b4c7e25a7c" workplace: onsite location: "San Leandro, California" employment_type: full-time seniority: mid role: operations region: united-states skills: ["jira"] date_posted: 2025-09-27T16:21:12.462Z first_seen_by_remjobs: 2026-09-15T15:12:03.099Z --- # Executive Assistant **Fuse** · San Leandro, California Apply: https://jobs.ashbyhq.com/fuse/7a17c1a8-8ecf-41ae-812b-f9b4c7e25a7c ## About Fuse Fuse AI is sales superintelligence for modern revenue teams. Find the right prospects, automate outbound, uncover buyer signals, and close more deals. ## About the role **About Fuse** We are building one of the most potentially consequential companies of the century. Our mission is to accelerate the world's transition to fusion energy while safeguarding humankind. This is not a normal company. This is not a normal job. We are committed for the long term to win. **About the Role** You'll be the operational backbone behind Fuse's leadership and facility — partnering closely with the C-Suite on calendars, travel, and high-stakes meeting prep, while also owning the day-to-day office environment so the rest of the team can focus on their work. This role spans both executive support and office operations, from board-meeting logistics to vendor management to new-hire onboarding. **Core Responsibilities** Executive Support - Partner closely with Fuse's C-Suite, primarily the CEO, managing complex, multi-timezone calendars and ensuring executive time is aligned to the highest-priority business needs. - Coordinate internal and external meetings across leadership syncs, board meetings, investor calls, and strategic partner engagements. - Own end-to-end travel logistics: transportation, accommodations, itineraries, and expense reporting. - Triage C-Suite email, flag urgent items, and draft responses as needed. - Prepare executives for high-stakes meetings with agendas, briefing materials, and summaries. - Liaise between the C-Suite and internal teams to drive alignment, clear communication, and timely follow-through.Office & Operations - Serve as the operational backbone of Fuse's facility, owning the day-to-day environment so the team can focus on their work. - Manage vendor relationships, service contracts, facilities needs, and building coordination. - Own office supply and inventory management across common areas and workspaces. - Coordinate new hire onboarding logistics, workspace setup, equipment, access, and day-one readiness, in partnership with HR and IT. - Plan and execute company events, offsites, all-hands, and culture programming. - Manage onsite visitor and guest experience, including reception, conference room coordination, and VIP hospitality. - Own branded merchandise programs, including vendor sourcing, inventory management, and coordination of swag for onboarding, events, and partner gifting. - Anticipate operational needs, surface gaps proactively, and resolve issues before they escalate.**Minimum Qualifications** - 3+ years of experience supporting senior executives and/or managing office operations in a fast-paced environment. - Proficiency with Outlook, JIRA, Teams, and SharePoint, or equivalent calendar, project-tracking, communication, and documentation tools. - Strong organizational skills and discretion handling sensitive, confidential information. - Excellent written and verbal communication skills.**Preferred Qualifications** - Experience supporting a CEO or C-Suite in a startup or high-growth environment. - Experience planning company events, offsites, or culture programming.**What We Value** - Obsess about the details — sloppy work costs us later, so do it right the first time. - Care — pick up the trash. Do things no one asks you to do. Go the extra mile because you care. - Act with urgency — every hour matters more than it feels like it does. - Be responsible for the outcome, not just the task; if it is not working, it remains your problem until it is fixed. - Assume good intent — disagree openly, then commit fully once a call is made.**Additional Requirements** - This is not a remote position and will require relocation if not already local to Fuse's San Leandro, CA facility. - Position may require extended hours to support executive schedules and company events.**Benefits** - Medical, dental, and vision coverage. - Relocation assistance for roles that require it. - Flexible time off. Take what you need, no accrual tracking. - 2 weeks of paid time off built into the end of each year (subject to team and business needs). - Supportive leave of absence policies. - Paid leave for new parents.**ITAR Requirements** To conform to U.S. Government technology export regulations, including the International Traffic in Arms Regulations (ITAR), you must be a U.S. citizen, lawful permanent resident of the U.S., protected individual as defined by 8 U.S.C. 1324b(a)(3), or eligible to obtain the required authorizations from the U.S. Department of State. **Equal Opportunity** Fuse is an Equal Opportunity Employer; employment with Fuse is governed on the basis of merit, competence, and qualifications and will not be influenced by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, ancestry, immigration status, sexual orientation, gender identity, marital status, mental or physical disability, or any other legally protected status. --- Source: Fuse's own career page, read by RemJobs. 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