--- title: "Operations & Administrative Coordinator" company: "Fresh Prints" company_url: "https://www.remjobs.works/companies/fresh-prints" url: "https://www.remjobs.works/job/fresh-prints-operations-administrative-coordinator-1620a01a-ee3e-48c0-a6d2-f783efaa8a9d" apply_url: "https://job-boards.greenhouse.io/freshprints/jobs/6181342004" workplace: remote location: "The Philippines (Remote)" remote_scope: "The Philippines" employment_type: unspecified seniority: mid role: operations region: asia-pacific date_posted: 2026-09-03T19:41:21.000Z first_seen_by_remjobs: 2026-09-15T16:23:42.735Z --- # Operations & Administrative Coordinator **Fresh Prints** · The Philippines (Remote) Apply: https://job-boards.greenhouse.io/freshprints/jobs/6181342004 ## About Fresh Prints Create trendy sorority, frat, and club apparel using our design tool. Start from a photo or one of our 6,000+ design ideas. Print on 2,000+ t-shirts, sweaters, sweatpants, hoodies, hats, and more. ## About the role ### Operations & Administrative Coordinator **Location:** Remote **Team:** Total Commerce **Employment Type:** Full-Time #### About Total Commerce Total Commerce is an ecommerce agency focused on helping brands grow through Shopify, ecommerce strategy, development, retention, optimization, and operational support. We work with a wide range of growing and established brands and operate as a small, collaborative team where organization, follow-through, and visibility into the business are important. We are looking for an **Operations & Administrative Coordinator** to provide hands-on support across **sales administration, marketing coordination, reporting, and day-to-day business organization**. This is a junior-to-mid-level coordination role. We are looking for someone who is comfortable working across different types of tasks, keeping information organized, supporting sales and marketing activities, maintaining recurring reports, and following up on outstanding tasks and next steps. #### Role Overview The Operations & Administrative Coordinator will support leadership and the broader team across **sales, marketing, reporting, and administrative coordination**. A significant part of the role will involve maintaining prospect and CRM information, tracking sales follow-ups, supporting marketing initiatives, preparing recurring reports, and coordinating tasks and deadlines across multiple ongoing activities. The ideal candidate has experience in a coordination, sales administration, executive support, business operations, or similar role and is comfortable working with spreadsheets, CRM systems, AI tools, and other business software. #### Key Responsibilities ##### Sales & Business Development Support - Maintain and organize prospect and lead lists. - Track outreach, responses, next steps, and follow-up dates. - Monitor sales opportunities and maintain accurate CRM information, including stages, notes, and next steps. - Follow up on outstanding sales tasks and remind leadership when outreach or follow-ups are due. - Assist with prospect research and account-based marketing activities. - Help prepare outbound sales emails using AI, existing templates, leadership drafts, and prospect research. - Create and organize email drafts in Front for leadership review and sending. - Support proposals and other sales-process administration as needed. - Keep sales-related information and follow-ups organized across relevant systems. ##### Marketing & Initiative Coordination - Help coordinate marketing initiatives, campaigns, partnerships, and events. - Maintain timelines, task lists, and deadlines for ongoing marketing initiatives. - Coordinate logistics for events, dinners, and other business development activities. - Help manage guest lists, vendors, budgets, assets, and follow-up activities. - Support newsletters, case studies, campaigns, and other marketing projects. - Coordinate with leadership and internal team members to collect information and keep assigned initiatives moving. ##### Reporting & Business Operations - Prepare and maintain recurring weekly employee utilization reporting, including: - Total hours worked - Billable vs. non-billable hours - Utilization by employee - Prepare weekly project reporting, including: - New and active projects - Projects nearing completion - Project budgets and hours used - Remaining work or revenue to be billed - Projects requiring leadership review - Maintain project-level profitability and P&L reporting. - Support quarterly profitability reporting for retainer clients. - Support preparation and organization of the agency's monthly P&L. - Track and organize information required for recurring reports. - Follow up with team members when information needed for reporting is missing or incomplete. - Maintain reporting calendars and ensure recurring reports are prepared on schedule. ##### Administrative & Organizational Support - Provide administrative support to leadership and the team as needed. - Maintain organized shared documents and internal folders. - Keep information updated across tools such as Google Drive, Asana, Front, Harvest, and CRM platforms. - Maintain task lists, trackers, and other organizational systems. - Assist with research, documentation, and other business projects. - Identify recurring administrative tasks that can be simplified, standardized, or automated. #### What We're Looking For - 2–5 years of professional experience in sales administration, business coordination, executive support, project coordination, business operations, or a similar role. - Experience supporting sales, marketing, business development, or executive-level activities. - Experience using CRM systems to maintain contacts, opportunities, notes, stages, or follow-up information. - Experience using spreadsheets to organize information, track data, and prepare recurring reports. - Experience coordinating multiple tasks, deadlines, follow-ups, or ongoing initiatives. - Professional experience requiring strong written and verbal English communication. - Basic understanding of business concepts such as revenue, budgets, margins, utilization, or P&L reporting. - Experience working with AI tools and the ability to use technology to research, organize information, and prepare drafts. - Comfortable learning and working across multiple software platforms. - Ability to work independently on assigned tasks while communicating with leadership and team members when information or follow-up is needed. #### Nice to Have - Experience working within an agency, ecommerce business, consulting company, or other professional services environment. - Experience supporting a sales or business development team. - Familiarity with Shopify or ecommerce. - Experience with tools such as Asana, Harvest, Front, Attio or another CRM, Google Workspace, and AI tools. - Experience producing utilization, profitability, project-budget, or other internal business reports. #### What Success Looks Like In this role, success means: - Sales leads, opportunities, and follow-ups are accurately tracked and kept up to date. - CRM information is organized and current. - Sales and marketing tasks have clear owners, deadlines, and next steps. - Leadership receives timely and accurate recurring reports. - Missing information and outstanding follow-ups are identified and communicated. - Marketing initiatives, events, and other assigned projects are properly tracked and coordinated. - Internal documents, trackers, and systems remain organized. - Leadership spends less time managing administrative details and tracking follow-ups. #### Future Growth As the team grows, there may be opportunities to take on additional responsibilities across business operations, reporting, process improvement, sales operations, and other areas of the business. --- Source: Fresh Prints's own career page, read by RemJobs. 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